Standing Committee Guidelines

Agenda and Meetings

  • Where appropriate, SC should use the first meeting of each Academic Year to set their agenda.
  • The initial agenda should be provided to the EC for review and suggestions.
    • The agenda will include anything pressing that has been identified.
    • The agenda is a working document and should adjust to university priorities as they arise throughout the year.
  • The EC can assign work to the SC through the course of the semester.

Roles and Responsibilities

  • The Chair of the SC is responsible for tracking and facilitating the completion of tasks based on the agenda set.
  • Each SC has a Vice Chair that is a representative of the Faculty Senate. Vice Chairs are responsible for acting as the liaison between the SC and Senate.
  • Vice Chairs or their designee should take minutes for each SC meeting.
  • The EC maintains a shared drive for each SC. Vice Chairs or their designee should upload meeting minutes and any supporting documents directly into the shared drive.
  • Vice Chairs should raise any issues to the EC as they come up in meetings, no matter how minor these issues may seem.
  • Regular attendance at arranged SC meetings should be maintained. A Chair should contact the EC if a member is inactive.

Reporting and Communication

  • The Faculty Senate President can request Standing Committee updates at any point during the Academic Year. These reports may be directed towards a specific inquiry or may be an interim report updating the EC about SC business.
  • Reports do not need to be limited to the end of the year.
  • SCs will be invited to specific Faculty Senate meetings to report on their work during the Academic Year.
  • Regular reporting through minutes and short Faculty Senate Meeting presentations allow more communication with faculty regarding the ongoing work of each SC.

(adopted 9/2024)